Privacy Policy

1. Introduction

At 4S Infotech (“4S Infotech”, “we”, “us”, or “our”), we respect your privacy and are committed to protecting the personal information we collect in connection with our IT staffing, consulting, software development, and related services.

This Privacy Policy explains how we collect, use, disclose, and protect personal information when you:

• Visit our website
• Submit a contact form or inquiry
• Apply for jobs or submit your resume
• Engage with us as a client, candidate, or partner
• Receive communications from us, including email and SMS/text messages

By using our website or providing information to us, you agree to the practices described in this Privacy Policy.

2.Information We Collect

2.1 Information You Provide Directly

We may collect information that you choose to provide, including:

• Contact details – name, email address, phone number, company name, job title
• Candidate information – resume/CV, work history, skills, certifications, education, salary expectations, work authorization, location preferences
• Client information – company details, project requirements, points of contact, billing information
• Communications – messages you send us via forms, email, or other channels
• Preferences – communication choices, job interests, technology and role preferences

2.2 Information Collected Automatically

When you use our website, we may automatically collect:

• IP address, browser type, device type, operating system
• Pages visited, time spent, referring URLs, and general clickstream data
• Approximate location derived from your IP address

We may use cookies and similar technologies to support functionality, improve performance, and analyze website usage.

2.3 Information From Third Parties

We may receive personal information from:

• Job boards, applicant tracking systems, or recruitment platforms
• Professional networking sites where you have made information publicly available or shared it with us
• Background check providers (where permitted and with your consent, if required)
• Referrals from clients, candidates, or partners

3.How We Use Your Information

We use the information we collect for purposes including:

Staffing and Recruitment

• Evaluating candidates for current and future roles
• Communicating about job opportunities, interviews, and hiring decisions
• Managing candidate records and talent pipelines

Client Services and Delivery

• Understanding client needs and project requirements
• Assigning and managing teams for client engagements
• Administering contracts, billing, and performance reporting

Website Operation and Improvement

• Operating, maintaining, and securing our website
• Analyzing trends and usage to improve user experience and content

Communications and Marketing

• Responding to inquiries and support requests
• Sending job alerts, updates, or newsletters where permitted
• Sharing information about services, events, and relevant content in line with your preferences

Compliance and Protection

• Complying with legal and regulatory obligations
• Enforcing our agreements and protecting our rights, property, and the safety of users and the public
• We may also aggregate or de-identify information for analytics, reporting, and business planning. Aggregated or de-identified data does not identify you personally.

4.Data Collection for Messaging and Campaign Tracking

For SMS/text messaging and related campaigns, we may collect:

• Mobile phone number
• Time, date, and content of messages sent and received
• Delivery and engagement information (e.g., whether messages were successfully delivered or opened, where applicable)

This information is used to:

• Deliver messages you have consented to receive
• Track performance and reliability of messaging programs
• Comply with carrier and campaign registry requirements
• Maintain logs for compliance, security, and support

5.How We Share Your Information

We may share your information with:

• Clients and prospective clients – where relevant to specific job openings or consulting engagements (for example, sharing a candidate profile for a role)
• Service providers and vendors – such as applicant tracking systems, cloud hosting providers, analytics platforms, email and SMS delivery services, and background check companies, who process information on our behalf
• Carriers and campaign registry services – to support registration, delivery, and compliance for text messaging programs
• Affiliates or related entities – where needed to provide services or support operations
• Legal and regulatory authorities – when required to comply with laws, regulations, or legal process
• Other parties – as part of a potential or actual merger, acquisition, or sale of assets, subject to appropriate confidentiality obligations

We do not sell your personal information to third parties for their independent marketing.
Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

6.SMS/Text Messaging and Campaign Registry Compliance

When you provide your phone number and opt in to receive SMS/text messages from 4S Infotech, you agree that:

• You may receive text messages related to job opportunities, application updates, service notifications, or other information related to our services.
• Message frequency varies depending on your interactions and preferences.
• Message and Data rates may apply based on your carrier and mobile plan.

You can opt out at any time by:

• Replying “STOP” or “QUIT” to any message from us to stop receiving further messages from that program, or
• Using our Unsubscribe page to request removal.

You can receive help or more information by replying “HELP”.

Wireless carriers are not liable for delayed or undelivered messages.

If you wish to be removed from receiving future communications, you can opt out by texting STOP or QUIT.
Your participation in SMS programs is voluntary and can be withdrawn at any time as described above.

7.Legal Bases for Processing (Where Applicable)

Where required by law (for example, in the European Economic Area or the UK), we process personal information on one or more of the following legal bases:

• Your consent
• Performance of a contract or steps taken at your request before entering into a contract
• Compliance with legal obligations
• Our legitimate interests, such as operating and improving our services, marketing to business contacts, and managing client and candidate relationships

8.Data Retention

We retain personal information for as long as necessary to:

• Fulfill the purposes described in this Privacy Policy
• Comply with legal, contractual, and regulatory obligations
• Resolve disputes and enforce our agreements

For candidates, we may retain profiles for future opportunities unless you request deletion, subject to legal and contractual requirements.

9.Your Rights and Choices

Depending on your location and applicable laws, you may have rights to:

• Access personal information we hold about you
• Request corrections or updates
• Request deletion of your information, subject to legal limitations
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent
• Opt out of marketing communications, including emails and SMS messages

To exercise your rights or update your communication preferences, please contact us at hr@4s-infotech.com or use the options provided in our communications or on the Unsubscribe page.

10.Cookies and Similar Technologies

We may use cookies and similar technologies to:

Enable essential site functions

Remember user preferences

Analyze usage to improve features and performance

You can manage cookies through your browser settings. Some features of the website may not function properly if certain cookies are disabled.

11.Security
We implement reasonable technical and organizational measures to protect personal information from unauthorized access, loss, misuse, or alteration. While we strive to protect your information, no method of transmission or storage is completely secure.

12.Children’s Privacy
Our website and services are intended for business and professional use and are not directed to children. We do not knowingly collect personal information from children under the age where parental consent is required under applicable law. If you believe we may have collected such information, please contact us so we can take appropriate action.

13.Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies before providing personal information.

14.Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will update the “Last Updated” date at the top of this page. In some cases, we may provide additional notice (such as a banner or email) if changes are significant.

15.Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

4S InfoTech Inc
Address: 3290 Pine Orchard Lane, Suite A4 Ellicott City, MD 21042 United States
Email: hr@4s-infotech.com 
Phone: +1 (443) 297-9317